Municipal Trash and Recyclables Collection

The City of Hillsdale, Michigan is seeking qualified contractors to provide municipal trash and recyclable materials collection services through a Request for Proposals (RFP). The procurement covers approximately 1,862 residential trash customer accounts and 876 residential recycling accounts, with weekly trash collection and biweekly recycling services. Contractors must provide 95-gallon wheeled carts for residential services, handle comprehensive record-keeping and monthly reporting, and deliver high-quality customer service. The city is soliciting proposals for either a three or five-year contract term, which includes collection services for residential properties and city-owned facilities, encompassing four 4-yard year-round trash dumpsters, two seasonal 4-yard trash dumpsters, a 10-yard special waste dumpster, and collection for sixteen city-owned street-side cans and five additional carts/bins. Proposals are due by 3:00 pm on Thursday, January 4, 2024, with an anticipated contract start date no later than February 1, 2024. Evaluation criteria will include service costs, proposal completeness, customer service standards, and prior performance.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must demonstrate at least five years of experience in trash and recycling collection, provide financial statements, and be in good standing in the State of Michigan. The city intends for the selected contractor to bill services directly to customers and is seeking unit-based pricing for various collection services, including potential additional services like city-wide spring clean-up. While no incumbent vendor is specifically mentioned, the current contract expires on January 31, 2024. The city reserves the right to accept, reject, or negotiate proposals based on comprehensive assessment of the submissions. Though a specific budget range is not provided, the contract will cover residential and municipal trash and recycling collection services for the entire City of Hillsdale, suggesting a significant annual service value.