Municipal Fleet Equipment

The City of Covington, Kentucky Department of Public Works is issuing Invitation to Bid (ITB260303) for the procurement of municipal fleet equipment consisting of two new 2025 model year or newer Chevrolet Equinox EV four-door sport utility vehicles, or acceptable equivalents, for use in Public Works operations. Sealed bids must be submitted no later than 10:00 a.m. on Tuesday, April 7, 2026, with public opening at Covington City Hall Commission Chambers located at 20 West Pike Street. Requests for Information must be submitted in writing to Procurement Officer Peter Hager by 10:00 a.m. on March 27, 2026, with the City's responses to be published by 3:00 p.m. on March 29, 2026. Award recommendations are anticipated within 30 to 90 days after bid opening. Bidders must order vehicles from the Original Equipment Manufacturer within two business days of order approval and provide anticipated delivery dates. Bid pricing shall be submitted on a per-unit basis, FOB Destination, and must remain firm for a minimum of sixty days after the bid opening date, with the City reserving the right to place multiple orders during the firm pricing period subject to dealer availability. Award will be made to the most responsive and responsible bidder with the lowest evaluated bid price utilizing weighted evaluation criteria: net bid price (40%), warranty terms (20%), anticipated delivery date (20%), fuel efficiency as published by the EPA and NHTSA (10%), and operational efficiency as determined by City fleet standardization objectives (10%).

A reciprocal preference per Kentucky Revised Statutes Section 45A.494 will be afforded to resident bidders of the Commonwealth of Kentucky. Bidders must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, along with Workers' Compensation Insurance in compliance with Kentucky law. Vehicles must be delivered to the City's Fleet Manager at 1730 Russell Street with fuel tanks at least half full, and bidders must submit title applications within one business day of delivery with titles delivered within fifteen days. Liquidated damages of $50 per day per unit may be imposed for delays beyond the anticipated delivery date, absent qualifying force majeure circumstances. No specific incumbent vendors, set-aside designations for disadvantaged enterprises, or budget ranges are identified in the solicitation documentation.