Multi-use shelters, furnish & installation(one-TIME), RE-quote

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the furnishing and installation of four multi-use shelters to be delivered and installed at Palm Beach County Fire Rescue, 405 Pike Road, West Palm Beach, Florida 33411. The shelters must meet exacting technical specifications including aluminum or steel construction with dimensions of 12'5" width by 20'5" length by 7'5" height maximum, interior ground-to-peak clearance of 8'3" minimum, 29-gauge painted steel or aluminum panels, heavy-duty framing with minimum 2"x2" square tubing at 15-gauge minimum, galvanized domestic steel with triple-coat protection, a roof pitch of 3:12, and capability to withstand winds of 70 to 120 miles per hour. Bidders must provide a firm, fixed unit price per shelter with all costs including supervision, labor, equipment, materials, tools, machinery, transportation, freight, shipping, handling fees, installation, and other necessary services included in the quoted price. Quotations were due by September 11, 2018 at 4:00 p.m. Eastern Time, with successful completion of installation required prior to September 28, 2018; failure to meet the completion deadline would result in loss of County funding. Bidders were required to submit three references for similar work completed within the past three years, provide product name and product number with supporting cut sheets and descriptive literature, and acknowledge qualification and insurance requirements including Commercial General Liability Insurance of not less than $500,000 per occurrence, Business Auto Liability Insurance of not less than $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. Award was to be made on an all-or-none, total offer basis to the lowest responsive and responsible bidder, with responses submitted via fax or email to Zulma Gasca at (561) 242-6748 or zgasca@pbcgov.org.

The County offered a local preference to quoters with permanent places of business in Palm Beach County or the Glades, and preference may have been given to vendors certified as small business enterprises within 10 percent of the lowest responsive bid. The F.O.B. point was destination, with the successful bidder retaining title and assuming all transportation charges, responsibility, liability, and risk in transit. Payment was to be rendered only upon the County's satisfaction and acceptance of items delivered and installed. No incumbent vendors or current contractors were identified in the procurement documents. While a specific budget range was not disclosed in the available documentation, the procurement was structured as a one-time purchase with fixed unit pricing for four shelters, allowing prospective bidders to calculate total project costs based on their per-unit quotations.