Mulch, purchase & delivery

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of mulch products on a firm, fixed-price term contract basis. The procurement encompasses three types of mulch—red wood chips, gold wood chips, and non-dyed wood chips—all composed of clean wood materials meeting specified dimensions and composition requirements, delivered in bulk loads of a minimum of 100 cubic yards and free of metals, nails, staples, plastics, and debris. Quotations were required to be submitted by October 25, 2021, at 4:00 p.m. local time via fax or email, with all pricing quoted on a per-cubic-yard-delivered basis inclusive of supervision, labor, equipment, materials, transportation, off-loading, and freight. The successful quoter would be awarded a 12-month contract with options to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds, with delivery required within five calendar days of receiving a delivery order on an F.O.B. destination basis. All quoters and subcontractors were required to be registered in the County's Vendor Self Service (VSS) system, and awards would be made on an item-by-item basis to the lowest responsive and responsible quoter subject to evaluation criteria including compliance with Commercial Non-Discrimination Policy, E-Verify employment eligibility verification, criminal history record checks for facility access, and adherence to the Equal Business Opportunity (EBO) Ordinance.

The solicitation included provisions for Small/Minority/Women-Owned Business Enterprise (S/M/WBE) designation considerations and a 5% local preference that could be applied to quoters with a permanent place of business in Palm Beach County or the Glades, verified by a current Business Tax Receipt. The anticipated contract value was $96,000 over the 12-month initial term, though the County reserved the right to increase or decrease this amount as necessary based on operational needs. No incumbent vendors or existing contractor information was referenced in the solicitation documentation. Payment for delivered materials would be made following County inspection and acceptance, with invoices submitted to the Palm Beach County Finance Department. The contract represented a significant opportunity for suppliers capable of meeting bulk mulch delivery requirements across multiple product types within the established service area.