Mulch, purchase and delivery of, term contract

Palm Beach County Board of County Commissioners issued RFQ #950634/CR for the purchase and delivery of mulch on a firm, fixed-price term contract basis. The solicitation seeks 100% Premium Pine Bark Mini Nuggets in two size specifications: 200 cubic yards of 1" to 2" diameter mulch and 400 cubic yards of 1/2" to 1" diameter mulch, with an estimated 12-month quantity total of 600 cubic yards. The successful vendor must deliver materials within seven (7) business days after receipt of a term contract delivery order, with delivery scheduled Monday through Friday excluding holidays and F.O.B. point designated as destination. Quoters must submit a single, fixed unit price per cubic yard with no escalation clauses, and pricing must remain firm for ninety (90) days from the opening date and throughout the initial and any subsequent renewal terms. All delivered items must be free of metals, nails, staples, plastics, leaves, sand, seeds, and other debris, and the County reserves the right to conduct independent testing at the vendor's expense for non-conforming products. Required qualifications include Commercial General Liability Insurance of $500,000 each occurrence, Business Auto Liability Insurance of $500,000 combined single limit, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440, with Palm Beach County named as an additional insured. Quotations were due February 14, 2019, at 4:00 p.m. local time, with responses accepted via fax or email.

The term contract is awarded for twelve (12) months or until the estimated amount is expended, at the County's discretion, with an option to renew for four (4) additional twelve-month periods subject to mutual written agreement and annual appropriations. A 5% local preference may be applied to quoters with a permanent place of business in Palm Beach County or the Glades who submit a valid Business Tax Receipt and completed Certification of Business Location. Small Business Enterprise (SBE) certified vendors within 10% of the lowest responsive, responsible vendor may receive award consideration. The solicitation does not identify any incumbent vendors, current contractors, or existing infrastructure requirements for integration. No specific award values or budget ranges are disclosed in the RFQ documentation; instead, the County reserves the right to increase or decrease total quantities to meet actual requirements and will order on an as-needed basis throughout the contract term.