Mulch, purchase and delivery of, term contract, RE-quote

Palm Beach County Board of County Commissioners' Purchasing Department has issued a Request for Quotation (RFQ) for the purchase and delivery of mulch under a 12-month term contract with four optional renewal periods. The solicitation seeks 100% Premium Pine Bark Mini Nuggets in two size specifications: 200 cubic yards of 1" to 2" diameter mulch and 400 cubic yards of 1/2" to 1" diameter mulch, totaling an estimated 600 cubic yards over the initial contract year. Deliveries must be completed within seven calendar days of receiving a delivery order to various County locations on an as-needed basis, with the mulch requiring compliance with strict purity standards that exclude metals, nails, staples, plastics, leaves, sand, seeds, and debris. All pricing must be firm and fixed with two decimal points maximum, remain constant throughout the initial and renewal terms, and be quoted on an F.O.B. destination basis with the vendor assuming all transportation charges, liability, and risk in transit. The successful vendor must maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of at least $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida law. Quotation responses are due by June 10, 2019 at 4:00 p.m. local time, submitted via fax or email to Carlos A. Ramos at the Purchasing Department. Award will be made on an all-or-none basis to the lowest responsive and responsible quoter based on evaluation of pricing and vendor qualifications.

Local preference consideration is available to vendors with a permanent place of business in Palm Beach County or the Glades, providing an advantage for qualified local enterprises. All vendors must be registered in the County's Vendor Self Service system and comply with the County's Commercial Non-Discrimination Policy, Equal Business Opportunity Ordinance, and criminal history record check requirements. No incumbent vendor information or existing infrastructure requiring integration has been specified in the solicitation. Payment will be made following receipt, acceptance, and proper invoicing of goods with the associated purchase order number. The contract allows for renewal for four additional 12-month periods at the same unit prices, subject to mutual written agreement and Board appropriation of funds, providing potential long-term value for the selected vendor. No specific budget range or contract value has been disclosed in the solicitation documents.