Mulch, purchase and delivery of, term contract, RE-quote

Palm Beach County Board of County Commissioners is issuing a Request for Quotation (RFQ) for the purchase and delivery of Premium Pine Bark Mini Nuggets mulch under a term contract. The procurement seeks 600 cubic yards of mulch annually, consisting of 200 cubic yards of 1" to 2" diameter nuggets and 400 cubic yards of ½" to 1" diameter nuggets, with delivery required within seven calendar days of receiving a delivery order at specified F.O.B. destination points. Quotations must be submitted by May 9, 2019, at 4:00 p.m. Palm Beach County local time via fax or email to the Purchasing Department. Vendors must provide firm, fixed unit pricing per cubic yard with no escalation clauses, and prices must remain firm for 90 days from opening and throughout the initial 12-month contract term and any subsequent renewal periods. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible quoter and includes an initial 12-month period with options to renew for four additional 12-month periods subject to mutual written agreement and appropriation of funds. All delivered mulch must be free of metals, nails, staples, plastics, leaves, sand, seeds, and debris, with non-conforming items returnable at the vendor's expense. Required qualifications include vendor registration in the County's Vendor Self Service (VSS) system, Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation Insurance.

Palm Beach County offers preference considerations for Small/Minority/Women-owned Business Enterprise (S/M/WBE) participation, providing a 10 percent preference reduction to small businesses and an additional 5 percent preference reduction to local Palm Beach County businesses. All subcontractors must also be registered in the VSS system. No incumbent vendors or current contractors are identified in the solicitation documentation. Payment will be made upon the County's acceptance of delivered goods, with invoices submitted to the Palm Beach County Finance Department and must include the applicable purchase order number. The procurement does not specify an explicit budget range or award value; however, the estimated annual requirement of 600 cubic yards will drive the total contract value based on the unit prices quoted by responsive vendors.