Mulch for Finance Facilities Rebid

The Commonwealth of Kentucky's Finance and Administration Cabinet, Department for Facilities and Support Services, Office of Building and Mechanical Services issued a Request for Bid on April 7, 2026, for mulch products to support state facility landscaping operations. The procurement encompasses seven line items totaling various mulch types and quantities: 600 bales of pine straw square bales, 65 bags of pine bark fines/soil conditioner, 4,800 bags of small-sized pine bark mulch, 130 bags of medium-sized pine bark mulch, 1,800 bags of western red-cedar bark mulch, 1 bag of all-bark cypress mulch, and 130 bags of natural hardwood mulch. All products must be delivered to one of two designated locations in Frankfort, Kentucky: the Landscape Garage at 999 Chenault Road or Berry Hill Green House at 700 Louisville Road, with freight costs included in the quoted price. Vendors must possess a minimum of five years of experience in the nursery business and must guarantee delivery within a specified number of calendar days, subject to a 1% daily invoice deduction penalty for each day delivery is late. The bid closing date is April 21, 2026, at 1:30 P.M. Eastern Time, with written questions due by April 13, 2026, at 3:00 P.M. Eastern Time. Evaluation will utilize a best-value approach allocating 80 points for price, 10 points for delivery time, and 10 points for vendor experience. All bids must be submitted electronically through the Commonwealth's eProcurement system, and vendors must bid on all line items to be considered for award.

Kentucky resident bidders and qualified bidders designated under state law receive preference consideration in accordance with KRS 45A.494 and 200 KAR 5:410. Bidders are required to submit certificates of insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, proof of Kentucky tax registration if applicable, affidavits confirming compliance with applicable laws, and documentation of years of experience in the nursery business. The resulting contract will be for an initial one-year period beginning upon award and expiring March 31, 2027, with optional renewal for four additional one-year periods subject to written approval by all parties. Pricing shall remain firm for the contract period, with price increases prohibited during the first twelve months and subject to written justification thereafter based on industry-wide changes. No specific budget range or award value has been published in the procurement documentation, making bid amounts dependent on vendor pricing for the specified line items and quantities.