MSU Bozeman Study Abroad Programs - Multiple award

Montana State University Bozeman's Office of International Programs is requesting proposals for multiple awards to contract with travel partners for faculty-led customized international and domestic study abroad programs, with proposals due November 17, 2026 at 2:00 PM MST.

The RFP solicits three service options, and offerors may propose one or more: Full Service Faculty-Led Programs with Guides, Full Service Faculty-Led Programs without Guides, and Travel Agent Services only. This is a multi-award procurement with no guaranteed minimum spending per vendor; the University reserves the right to award contracts to any responsive offerors. Offerors must certify compliance with Montana's HB 356 regarding nondiscrimination against firearm entities and disclose any use of artificial intelligence in proposal development.

Key qualifications and evaluation criteria include company experience with international customized programs, geographic coverage, safety procedures and emergency response capabilities, financial stability, references, scholarship or grant opportunities, scope of work alignment per Attachment 1, and cost competitiveness. Pricing proposals must be submitted on a per-trip basis for each service line offered using Attachment 2 - Cost Proposal. The University offers Net 30 payment terms with 0% prepayment discount and requires all invoicing in U.S. Dollars.

Upon contract award, offerors must register in SmartBuyMSU. International-based offerors must submit W-8 tax forms; domestic offerors must provide W-9 forms. Contract terms and conditions are outlined in the Sample Contract included in buyer attachments, with requests for exceptions subject to University negotiation and approval.

Questions are due by November 3, 2026. The primary contact is Jeni Luft at jeni.luft@montana.edu or 406-994-3210. The commodity code is 3952 Professional Services - Travel Services.