MSI janitorial soap pellets

The Michigan Department of Corrections (MDOC) issued Request for Proposal No. 210000001181 on behalf of Michigan State Industries (MSI) for the procurement of soap base raw materials used in the production of cosmetic and toilet soap. The deliverable consists of white noodles or pellets meeting strict chemical specifications including tallow content of 80-85%, coconut oil content of 15-20%, acid value of 214-218, chloride salt content of 0.30-0.66%, glycerine content of 0.28-0.74%, free alkali content of 0.001-0.08%, moisture content of 10-15%, and iodine value of 36.0-43.0, with an estimated three-year usage of 1,425,600 pounds. The prime contractor must be a manufacturer-authorized distributor capable of providing Safety Data Sheets and recall notifications, with delivery required to Parnall Correctional Facility in Jackson, Michigan within 15 calendar days of order receipt in 50-pound paper sacks, subject to 1% daily penalties for late deliveries after day 15 and 2% deductions for shortages exceeding 5%. Technical evaluation will be scored on the Statement of Work (85 points) and Vendor Questions Worksheet (15 points), with proposals scoring 80 or more points advancing to price evaluation and firm pricing required for the initial three-year base term quoted F.O.B. Destination. Critical dates include the pre-proposal meeting held on March 5, 2021, the bidder question deadline of March 12, 2021 at 3:00 p.m. Eastern Time, and the proposal submission deadline of April 2, 2021 at 3:00 p.m. Eastern Time, with an anticipated contract commencement date of May 3, 2021.

The contract structure includes an initial base term of three years with up to three optional one-year renewal periods at the State's sole discretion, with 60 calendar days' notice required for any price change requests during option years based on documented changes in actual contractor costs. No set-asides or designated restrictions for disadvantaged enterprises have been identified in the solicitation, and no incumbent contractor is referenced. The State requires contractors to maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation Insurance as standard contract requirements. Based on the estimated three-year usage of 1,425,600 pounds, the contract value will depend on bidder pricing structures; however, the State has indicated willingness to review alternative pricing proposals submitted as supplemental documents alongside standard RFP responses, though all primary bids must include firm pricing for the entire base contract term to ensure equal bid comparison.