MSI janitorial soap pellets

The Michigan Department of Corrections issued Request for Proposal No. 210000001167 on February 26, 2021, to procure soap base pellets for use in the production of cosmetic and toilet soap at Michigan State Industries. The deliverable consists of white noodles or pellets meeting precise chemical specifications, including 80-85% tallow, 15-20% coconut oil, specific acid values, chloride content, and glycerin levels with moisture content between 10-15%, with an estimated three-year usage of 1,425,600 pounds. The contractor must be a manufacturer or authorized distributor capable of providing Safety Data Sheets and recall notifications directly to the State, with applicable documentation and a five-pound sample required before contract finalization. Deliveries must be completed within 15 calendar days of order receipt to Parnall Correctional Facility in Jackson, Michigan, during specified business hours (7:30 a.m.-11:00 a.m. and 12:30 p.m.-1:30 p.m. EST/EDT, Monday-Friday, excluding State holidays), with pricing quoted F.O.B. Destination including all transportation charges. The procurement process includes a mandatory pre-proposal meeting on March 5, 2021, a question deadline of March 12, 2021, and a proposal submission deadline of April 2, 2021, all at specified Eastern Time deadlines. Technical evaluation will allocate 85 points for the Statement of Work and 15 points for the Vendor Questions Worksheet, with proposals scoring 80 or more points advancing to price evaluation, which includes service level agreements assessing penalties for late deliveries and monthly reporting failures.

The contract will be awarded on an initial three-year term basis with options for up to three additional one-year renewal periods at the State's sole discretion, with pricing firm for the initial base term and subject to adjustment requests during option years. Pricing is firm for 365 calendar days following any price change effective date, and all invoices are due within 30 calendar days of delivery with payment via Electronic Funds Transfer within 45 days of invoice receipt. The State reserves the right to consider qualified disabled veteran-owned or service-disabled veteran-owned business status under MCL 18.1261(8) in its award decision, potentially providing preferential consideration to qualifying vendors. While no specific award value or budget range is disclosed in the RFP, the estimated procurement volume of 1,425,600 pounds over three years provides a basis for potential contract value calculations. No incumbent vendor or existing contractor information is referenced in the available documentation. The anticipated contract begin date is May 3, 2021, following the proposal submission and evaluation processes.