MS Lawrence County Disaster Debris Monitoring Services

Lawrence County, Mississippi is requesting proposals for disaster debris monitoring services to support recovery from severe storms in May 2026, with proposals due August 14, 2026 at 10:00 a.m. CST through the DFS Procurement Portal at dfs.bonfirehub.com. Award is scheduled for August 17, 2026 at a public Board of Supervisors meeting. The contract is funded through FEMA Public Assistance Program and must comply with FEMA guidelines and required contract clauses under the 2024 OMB revisions to federal procurement standards.

The scope includes comprehensive debris monitoring services for public rights-of-way, public property, drainage areas, waterways, and other eligible areas. The contractor must coordinate with debris removal contractors, operate electronic ticketing systems capable of capturing photographs, GPS coordinates, and timestamps for each debris load, manage daily reporting, reconcile invoices, and support temporary debris storage and reduction sites. The contractor must demonstrate expertise in disaster debris monitoring, federal reimbursement programs including FEMA Public Assistance, and digital ticketing systems.

The contract is for one year with options to extend for four additional one-year periods based on service needs. The contractor must obtain and maintain Workers' Compensation insurance with minimum $1,000,000 Employers' Liability coverage, Commercial General Liability of $1,000,000, and Business Automobile Liability of $1,000,000 per occurrence, all with waivers of subrogation in favor of the County. Bid bonds and performance bonds are not required.

Evaluation allocates 35 points to cost proposal based on weighted hourly rates for seven labor positions (Project Manager 2%, Operations Manager 2%, Documentation Manager 5%, Billing/Invoice Specialist 1%, Field Supervisor 10%, Load Site Manager 60%, Debris Site Manager 20%), 20 points each to firm qualifications, staff qualifications, and technical approach, and 5 points for proximity preference for Mississippi resident contractors with two or more years residency. An optional interview may add up to 10 additional points. Mileage is reimbursed at current GSA rates and per diem at current GSA rates for non-monitoring positions. Questions must be submitted through the Portal at least 48 hours before the deadline; answers will be made public within the Portal.