MS ENV 19 #10 special window envelope

The Michigan Department of Technology, Management & Budget is soliciting bids for 50,000 #10 special window envelopes (MS ENV 19) with bids due October 26, 2026. Bidding is restricted to vendors pre-qualified with the State of Michigan's Print & Mail Management program; pre-qualification requires approximately one week and must be completed before bid submission.

The scope is 50,000 envelopes finished at 4.125" × 9.5" with a 1-1/16" × 4-1/2" window positioned 3/4" from the left and 3/4" from the bottom, featuring poly patching on 24# white wove paper with side seam and gum seal closure. Text reading "Convenient options. Faster service. Happier you. Michigan.gov/SOS" must be printed in black ink on the back flap, on both sides. Packing: 500 envelopes per box, 2,500 per carton (20 cartons total), 75,000 units per skid on 4-way pallets. Electronic production files are provided by the state; vendors must submit one PDF proof for approval before production. All bids must include a detailed quote letter; failure to provide this documentation results in automatic disqualification.

All costs, freight, and packaging are vendor responsibility under F.O.B. Destination prepaid terms to the state dock at 7461 Crowner Drive, Lansing, Michigan 48913 (dock hours Monday–Friday, 8:00 a.m.–3:30 p.m., excluding holidays). Vendors must register with the State of Michigan, accept Electronic Funds Transfer payments, and provide electronic materials in source format and PDF. The State awards contracts based on best price and value rather than lowest bid alone, with consideration given to past quality performance. Final inspection occurs within 30 calendar days of delivery. Payment of undisputed invoice amounts is due within 45 calendar days of the later of receipt or acceptance. The State retains the right to terminate for cause or for convenience without penalty. Vendors are liable for all overruns; no underruns are permitted.