Mowing Services - Wickliffe Mounds State Historic Site

The Kentucky Department of Parks is seeking a qualified contractor to provide mowing services for the Wickliffe Mounds State Historic Site located in Anderson County. The procurement is a Request for Quote (RFQ) soliciting professional mowing and landscaping services for approximately 5 acres of park grounds, including the main park area, entrance highway frontage, bluff areas, parking lots, trails, areas around buildings and mounds, and the entire park perimeter. Qualified vendors must possess a valid chemical spraying license and have a minimum of five years of professional mowing experience. The contract period runs from March 24th through October 15th, 2025, with mowing and trimming services required approximately once per week (four times per month), including grass clipping and debris removal. The procurement will be awarded using a best value ranking approach, with 90 points allocated to pricing and 10 points to response time, and bids are due by March 18th, 2025 at 14:00. Vendors must submit quotes electronically through the Kentucky Vendor Self Service system and meet specific insurance requirements, including vehicle liability and commercial general liability coverage.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Potential contractors must be licensed, insured professional service providers with demonstrated experience in park or landscape maintenance. Payment for services will be structured either as a lump sum at the end of the season or split into two payments on July 15th and October 15th, 2025. The initial contract term is one year, with an option for a single one-year renewal, and includes provisions for potential price adjustments after the first 12 months, subject to industry-wide price changes and Commonwealth approval. While specific budget ranges are not explicitly detailed, the solicitation suggests this is a competitively bid service contract with evaluation focused primarily on cost-effectiveness and response capabilities. Contractors will be required to provide their own equipment, herbicides (with park manager approval), and meet all state regulatory and tax requirements for service provision.