MOTT Request for Quotation for OFF48 Printed Promotional Items

The Massachusetts Office of Travel and Tourism (MOTT) has issued a Request for Quotation (RFQ) under COMMBUYS Bid Number BD-25-1100-EED01-EED01-108778 for a full-service printing vendor to manage digital print and finishing needs for marketing collateral. The procurement is specifically seeking a vendor to print and coordinate shipment of publications including the Massachusetts Travel Guide, Historic Women Trailblazers of Massachusetts, Massachusetts State Highway Maps, and Wine & Cheese Trails of Massachusetts. The contract is restricted to bidders on the Statewide Contract OFF48 - Category 1 & 2 for Printed Promotional Products. Evaluation criteria will comprehensively assess vendor capabilities, with 5 points for company information, 15 points for similar work experience, 25 points for scope of service narrative, 25 points for supplier diversity plan, and 30 points for pricing. Key dates include vendor questions due by October 30, 2024, with responses published November 6, 2024, and final bid responses due November 20, 2024. The anticipated contract start date is January 1, 2025, with an initial 12-month term and potential for three one-year renewals, creating a maximum contract period of 48 months.

The procurement requires a Supplier Diversity Plan with a mandatory minimum 1% commitment to SDO-certified diverse business partners. Eligible diverse business certifications include MBE, WBE, SDVOBE, VBE, M/NPO, W/NPO, V/NPO, DOBE, and LGBTBE, with strict requirements that partners be certified by recognized organizations like the Supplier Diversity Office or Small Business Administration. Self-certification is not permitted. The selected vendor will be required to submit monthly inventory reports and participate in quarterly check-ins with the MOTT program manager. While specific budget ranges are not explicitly stated, the contract allows for both fixed price and time & materials payment structures. Vendors must also complete a Prompt Payment Discount form, which provides potential discounts for early payment ranging from 2% to 5% depending on the payment timeline. The procurement is specifically targeting Suffolk County within Massachusetts and will involve comprehensive print production and distribution of state tourism and cultural marketing materials.