Motor Repair Services Annual Contract

The Clayton County Water Authority (CCWA) in Georgia is seeking qualified contractors to provide comprehensive motor repair services through a sealed bid procurement (Bid Number 2026-GS-03) with a twelve-month initial contract term and potential for four additional one-year renewals. The services encompass repair, maintenance, reconditioning, and rewind operations for electric motors and submersible pump-motor units serving the CCWA's water and wastewater treatment facilities across Clayton and Henry Counties. Deliverables include tear-down and inspection, diagnosis, repair, reassembly, bearing replacement, motor rewinding, and testing services for a diverse fleet of over 500 motors ranging from fractional horsepower to 500-horsepower units, manufactured by various suppliers over a thirty-year span from the 1990s through 2023. Required qualifications include possession of a current business license, active registration with the Georgia Secretary of State, and membership in EASA (Electrical Apparatus Service Association), with demonstrated experience providing similar services to governmental or public-sector agencies. Contractors must perform seventy-five percent of work in-house and may not subcontract rewinds, vacuum impregnation injection work, or medium voltage connections, and must carry Worker's Compensation ($500,000 minimum), Commercial General Liability ($2,000,000 general aggregate), and Automobile Liability ($1,000,000 combined single limit) insurance. Critical dates include a non-mandatory pre-bid conference on February 12, 2026, at 10:00 a.m. via Microsoft Teams; a question deadline of February 19, 2026, at 4:00 p.m.; answers provided by addendum on February 26, 2026; and bid opening on March 6, 2026, at 3:00 p.m. via virtual Teams meeting. Bids exceeding $100,000 require a Georgia bid bond equal to five percent of the total bid amount, and all bids must be submitted electronically through the Bonfire Portal at https://ccwa.bonfirehub.com/.

The CCWA offers a Small Local Business Enterprise (SLBE) set-aside with a ten percent bid discount for certified SLBEs located in Clayton County and a seven percent discount for those in surrounding counties, creating preferences for disadvantaged or locally-based enterprises. The CCWA intends to award multiple contracts to ensure prompt service response and operational continuity, indicating that more than one contractor may be selected. Service response requirements mandate that contractors respond to emergency calls within two hours and complete inspections and diagnoses within ten days, with standard repairs completed within thirty days unless material shortages cause delays. All work is guaranteed for two years in service, with medium voltage rewinds warranted for five years under normal conditions. Pricing must remain firm for the initial twelve-month term, with renewal adjustments calculated according to the Consumer Price Index. While no specific budget range is disclosed in the procurement documents, the requirement for a bid bond on amounts exceeding $100,000 suggests anticipated contract values in the six-figure range or higher.