Motor Oil & Lubricants

Nueces County Commissioners Court (Texas) is requesting sealed competitive bids for motor oil, lubricants, and related fluids under IFB No. 3343-26, with bids due September 3, 2026 at 2:00 p.m. and an estimated conditional selection date of September 23, 2026.

The scope encompasses 19 line items across motor oils in multiple grades and package sizes, gear oils, hydraulic fluid, transmission fluid, brake fluid, antifreeze/coolant, multipurpose grease, oil dry, brake parts cleaner, chainsaw blade oil, tractor hydraulic fluid, diesel exhaust fluid, and windshield washer fluid. Estimated annual usage ranges from 2 units for specialty items to 1,500 units for diesel exhaust fluid. All products must be national brands; recycled oil is not accepted. Drums must be sealed at delivery with no charge for drum deposits.

The contract term is two years, with either party able to terminate with sixty days' written notice prior to expiration; upon expiration, the contractor shall continue services on a month-to-month basis by mutual agreement. Deliveries must be made within two business days of order receipt, Monday through Friday between 8:00 a.m. and 3:30 p.m., to five specified Nueces County locations on an FOB basis with all delivery charges included in the bid price. Unit prices must remain firm for the initial term, with price adjustments permitted only at renewal periods with ninety days' prior written notice and capped at five percent with documented proof of escalated costs.

Awards will be made on lowest and best bid cost per item meeting specifications; the County reserves the right to split awards. Bidders may bid on all or any part of the solicitation; those unwilling to accept partial awards must annotate their response as "All or None." Insurance requirements include Commercial General Liability of $1,000,000 per occurrence and $2,000,000 annual aggregate, Automobile Liability of $1,000,000 per occurrence, Umbrella/Excess Liability of $1,000,000, and Workers Compensation Insurance with $500,000 employer's liability limits. Bidders must submit completed bid forms, non-collusion affidavits, conflict of interest questionnaires, debarment statements, statements of credentials, residency certifications, Form 1295 certificates if applicable, E-Verify proof, and signed addenda. The County is tax-exempt; Federal and Texas state limited sales taxes shall not be included in prices. Bids are accepted online via PublicPurchase.com or in sealed envelopes at the Nueces County Purchasing Office, Room 106, 901 Leopard Street, Corpus Christi, Texas 78401.