Motor Fuel Topping Off Services Annual Contract

The City of Amarillo, Texas is seeking bids for an annual motor fuel topping off services contract, specifically ITB 139-26, which covers the procurement of both unleaded and diesel fuel for municipal vehicle and equipment fleet operations. The contract requires vendors to provide high-quality fuel that meets precise technical specifications, including specific octane ratings, chemical compositions, and compliance with ASTM standards for unleaded and diesel fuels. Vendors must be capable of delivering fuel to multiple city locations as detailed in the provided location list, with the primary objective of consistently maintaining full fuel capacity across the municipal fleet. The bid solicitation requires comprehensive vendor information, including company details, contact information, and a completed signature page certifying the proposal's preparation without collusion. The proposal submission deadline is January 22, 2026, with all bids required to remain valid for a minimum of 90 days, and vendors must provide detailed insurance documentation demonstrating adequate coverage as specified in the contract requirements.

The procurement opportunity includes a local preference consideration provision under Section 271.9051 of the Texas Local Government Code, which allows vendors with principal places of business within Amarillo city limits potential advantageous consideration if their bid is within five percent of the lowest bid price. Vendors must complete a Local Preference Consideration Application and provide documentation of potential economic development benefits, such as local employment and tax revenue generation. Additionally, bidders must comply with multiple state and federal regulatory certifications, including verifications that they are not suspended or debarred, do not boycott Israel, and meet non-discrimination standards regarding firearm and energy entities. While specific contract award values are not explicitly stated, the documentation indicates the contract is structured as an annual agreement with potential renewal options. Vendors must demonstrate compliance with comprehensive insurance requirements and be prepared to service multiple municipal locations throughout Amarillo, with contracts valued under $500,000 being eligible for local preference considerations.