Mops, Mats, Tablecloths and Towel Services - Addendum 1

Delgado Community College's Purchasing Department has issued an Invitation to Bid (ITB) for a term contract to provide mops, mats, tablecloths, and towel services across five campus locations in the Greater New Orleans area for fiscal year 2025-2026. The procurement covers comprehensive weekly rental and replacement services for dust mops, dust mop frames, wet mops, interior and exterior mats, shop towels, tablecloths, cleaning towels, and logo mats for City Park, Westbank, Sidney Collier, River City, and Maritime and Industrial Training Center campuses. Bid submissions are due on Thursday, May 1, 2025, at 2:00 PM CST, with bids accepted by mail or in-person delivery. The contract will run from July 1, 2025, to June 30, 2026, with potential renewal options for up to two consecutive 12-month periods. Bidders must provide comprehensive pricing for each campus location, with itemized costs for different sizes and types of items, and include all associated expenses such as shipping, delivery, and installation. Key requirements include providing a computerized record-keeping system to track mat and towel replacements, ensuring high-quality new items that meet specific standards for thickness, cleanliness, and color, and maintaining firm pricing with no additional charges permitted after bid submission.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide proof of insurance and comply with federal and state regulations, and must submit references from similar institutional clients. The college reserves the right to adjust quantities, add or remove locations, and modify services during the contract period. Payment terms are established as net 30, with monthly payments made after receiving itemized invoices. While a specific budget range is not directly stated, the comprehensive nature of the contract covering five campus locations suggests a substantial annual investment in facilities maintenance services. The procurement allows for potential contract extensions, indicating the college's interest in establishing a long-term relationship with a reliable service provider. Prospective bidders should be prepared to demonstrate capability in managing large-scale, multi-location rental and replacement services for institutional facilities.