Montgomery County Public Safety Portable Sonar Equipment

Montgomery County, Pennsylvania is issuing Request for Proposal 25-59 for the procurement of a Public Safety Portable Sonar System to support the Montgomery County Urban Search & Rescue (Montco USAR) Team. The solicitation seeks two Emergency Responder Portable Sonar Units equipped with comprehensive Command Hub/Companion Apps, GPS capability, waterproof carrying cases, complete charging units, and mapping software. Each unit must include a 5-year limited warranty with no-cost firmware upgrades and be accompanied by comprehensive training sessions for the USAR team following equipment delivery. Vendors must submit technical proposals detailing firm information, equipment specifications, warranty coverage, and at least three references from previous similar installations, with preference given to Pennsylvania government offices. A separate cost proposal covering all expenses related to the portable sonar equipment, Command Hubs, warranties, and training must also be submitted. All responses must be submitted through Montgomery County's Bonfire procurement portal with a submission deadline of November 25, 2025. The procurement process will be governed by standard Montgomery County terms and conditions, and bidders should submit any clarification questions through the Bonfire platform during the solicitation period.

The procurement allows bidders to self-identify as local, small, or diverse business concerns, with diverse business concerns required to provide third-party certification and specify minority group affiliations. Bidders must comply with all representations and certifications outlined in Appendix A, including public disclosure statements, organizational conflicts of interest certifications, and independent price determination confirmations. If federal grant funding is involved, contractors must also adhere to the Federal Grant Addendum Terms and Conditions, which impose additional requirements for nondiscrimination, wage standards, drug-free workplace policies, and detailed financial management protocols. Bidders must maintain insurance coverage including Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, along with Workers Compensation and other required coverage types. No incumbent vendors or current contractors are identified in the solicitation materials, indicating this represents a new procurement for the county. Specific budget allocations and award values are not disclosed in the available documentation, and interested vendors should contact Montgomery County through the Bonfire portal for pricing guidance and additional procurement details.