Montana State Library RFI for Integrated Library Systems

The Montana State Library has issued a Request for Information (RFI) with solicitation number LIB-RFI-2021-0031JK seeking comprehensive input on integrated library systems (ILS) and related software solutions. The procurement, which covers Deer Lodge County and the broader Montana state jurisdiction, is focused on acquiring computing equipment, software, online library subscription services, and Software as a Service (SaaS) solutions for library systems. Vendors are required to review the attached documentation, indicate their interest in providing services, and respond to specific detailed questions about their capabilities. The RFI was posted on March 18, 2021, with a response deadline of April 29, 2021, at 2:00 PM Mountain Daylight Time. Responses will be processed through the Montana Acquisition & Contracting System (eMACS), with primary contact John Kilgour available at JKilgour@mt.gov or +1 406-444-4128 for any vendor inquiries. The solicitation covers commodity codes 0910 (Computing Equipment & Software - Software), 0405 (Books - Online Library Subscription Services), and 0911 (Computing Equipment & Software - Software as a Service). Potential vendors must carefully review the RFI requirements and prepare comprehensive responses demonstrating their technical capabilities and service offerings.

The RFI does not explicitly outline specific set-aside designations or restrictions on responding organizations. Payment terms are established at 0% 0, Net 30, providing standard payment expectations for potential vendors. While the document does not specify incumbent vendors or existing technological infrastructure, it suggests a comprehensive review of current library system technologies is anticipated. The RFI appears designed to gather market intelligence about potential ILS solutions rather than initiating an immediate procurement, indicating an exploratory approach to understanding available technologies and vendor capabilities. No specific budget range or award value is directly mentioned in the provided documentation. Vendors across various scales and specializations in library technology solutions are encouraged to participate by submitting detailed responses that address the RFI's comprehensive questioning framework. The procurement approach suggests the Montana State Library is seeking a strategic, thorough understanding of potential integrated library system solutions to inform future technology investments.