MoDOT Statewide Sodium Chloride Replenishment - Regular & Treated

The Missouri Department of Transportation (MoDOT) is seeking qualified vendors to provide statewide sodium chloride (road salt) replenishment through an Invitation for Bid (IFB) for the winter season. The procurement covers both regular and treated salt for snow and ice removal operations, with deliveries required to various MoDOT facilities across the state. The contract period runs from the Notice of Award through April 30, 2025, with bids due on September 27, 2024, at 2:00 PM CDT. Vendors must submit bids electronically through MissouriBUYS or via hard copy (with prior approval), and deliveries must be completed within 15 calendar days of order receipt. Key specifications include detailed requirements for salt chemical composition, gradation, and moisture content, with each delivery vehicle required to have waterproof covering. Evaluation criteria focus on lowest price and compliance with technical specifications, with awards made per county or location to the lowest responsive bidder. Delivery restrictions include no deliveries between 30 minutes before sundown and sunrise, and only during normal business hours.

The IFB encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with goals of 10% MBE and 5% WBE participation. Vendors must provide a 5% bid bond and, if awarded, a 100% performance bond. The contract includes provisions for cooperative purchasing, allowing Missouri counties, cities, and other political entities to participate. Contractors must be prepared to supply no less than 120% of awarded quantities per location, with additional quantities negotiable up to 110% of the contract price. Price adjustments for fuel costs are permitted, and MoDOT reserves the right to limit salt orders to 20% of total awarded quantity during normal workweeks. While no specific incumbent vendors are mentioned, the solicitation includes quality assurance testing with potential price reductions of up to 20% per failed specification category, with total deductions capped at 60% of the invoiced amount. Although no specific budget range is provided, the statewide nature of the contract suggests a substantial procurement value for winter road maintenance.