MoDOT Statewide Annual Plant (Cold) Mix Oil Material - Premix

The Missouri Department of Transportation (MoDOT) is seeking qualified vendors to provide Plant (Cold) Mix Oil Material - Premix through an Invitation for Bid (IFB) numbered IFB605CO24002486. The procurement covers the delivery of cold mix materials to maintenance facilities across multiple Missouri districts, including Kansas City, Northeast, and Southwest Districts. Vendors must provide detailed pricing for both aggregate and liquid bituminous material components, with specific mixture composition requirements of 92%-95.5% total mineral aggregate and 4.5%-7.0% cutback or emulsified asphalt. The solicitation encompasses approximately 88,000 total tons of material, with individual location quantities ranging from 300 to 8,510 tons. Bids are due by August 5, 2024, at 2:00 PM CDT, with deliveries required between April 15 and July 31, 2025, depending on the specific district. Evaluation criteria focus on selecting the lowest responsive, responsible, and reliable bidder meeting all mandatory specifications. Vendors must commit to minimum daily delivery quantities of 500 tons and provide 48-hour advance notice before delivery.

The IFB encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with recommended participation goals of 10% MBE and 5% WBE through subcontractors, suppliers, or joint ventures. Bidders have the option to accept price adjustment provisions related to fuel and asphalt cement index changes. The contract includes provisions for a 10% price reduction on deliveries that do not meet specifications but are accepted at MoDOT's discretion. Liquidated damages of $250 per day per item will be assessed for late deliveries. While no specific budget range is explicitly stated, the comprehensive nature of the solicitation suggests a significant procurement value. The contract will be awarded with the flexibility for MoDOT to increase or decrease quantities by up to 40% prior to award, and vendors may specify limits on their total award acceptance by monetary value or tonnage capabilities. Payment terms are established as Net 30 days, with delivery terms set as FOB Destination.