MoDOT Statewide 2023 Liquid Asphalt Vendor Pre-Qualification Open Enrollment

The Missouri Department of Transportation (MoDOT) is conducting a statewide Liquid Asphalt Vendor Pre-Qualification Open Enrollment Invitation for Bid (IFB) seeking vendors to submit asphaltic material pricing for a contract period from March 1, 2023, through February 29, 2024. The solicitation requires vendors to provide liquid asphalt materials for statewide use, with electronic bid submissions preferred through the MissouriBUYS eProcurement system. Vendors must contact the buyer, Joshua Yeager, at least five business days before the bid closing date of December 28, 2022, at 2:00 PM Central Time if submitting a hard copy bid. The procurement process requires vendors to complete the "Asphalt Pre-Qualification - OPEN ENROLLMENT 2023" form and provide comprehensive pricing for liquid asphalt materials. Evaluation criteria will focus on responsiveness, reliability, and the ability to meet mandatory specifications, with MoDOT reserving the right to increase or decrease quantities as needed. Deliveries must be coordinated with MoDOT representatives, with a two-business-day advance notice requirement and specific restrictions on delivery times.

The solicitation encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation, with specific goals of 10% MBE and 5% WBE involvement through subcontractors, suppliers, or joint ventures. There are no explicit set-aside requirements or restrictions limiting the types of organizations that can respond to the bid. The contract includes cooperative purchasing provisions, allowing Missouri counties, cities, and other political entities to potentially utilize the contract pricing. Vendors must maintain specific insurance coverage, including $4 million in general liability and automobile liability, as well as workers' compensation coverage. While no specific award value or budget range is explicitly stated, the contract allows for multiple vendor awards and includes provisions for FOB destination pricing with Net 30 payment terms. The final determination of contract award will be made by the Missouri Highways and Transportation Commission, with the goal of selecting the most responsive and responsible vendors who can meet the state's liquid asphalt material requirements.