MoDOT Long Term Safety Awards - Statewide

The Missouri Department of Transportation (MoDOT) has issued an Invitation for Bid (IFB605CO20000724) for Long Term Safety Awards to be delivered statewide, covering jurisdictions including Boone County, Clark County, Marion County, Jefferson City, and Springfield City. The procurement seeks qualified vendors to provide safety award items, primarily Tri-Mountain Windproof Jackets in men's and women's sizes ranging from Small to 5XL, with optional Port Authority Challenger Jackets and Seiko Watches. Each eligible MoDOT employee may select one award item annually, with approximately 250-350 employees receiving awards. The bid submission period ran from January 2, 2020, at 3:00 PM GMT to January 16, 2020, at 8:00 PM GMT, with all awarded products required to be delivered to eight separate MoDOT locations by May 15, 2020. The contract period is from the date of award through December 31, 2020, with two optional one-year renewals. Awards will be made on a category-by-category basis to the lowest responsive bidder, with unit prices required to include all costs associated with delivery, embroidery, and logo imprinting.

MoDOT encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation, with a goal of 10% MBE and 5% WBE involvement through subcontractors, suppliers, or joint ventures. The solicitation does not specify an incumbent vendor and allows for electronic and hard copy bid submissions. Vendors must provide sew-out samples for clothing items and submit pricing for all items within a category to be considered responsive. Payment terms are Net 30 days with FOB Destination shipping, and pricing must remain valid for 90 days from the bid opening. No specific total contract value or budget range was explicitly stated in the documents. Vendors are required to individually wrap items with labels for easy distribution, and no product substitutions will be permitted after bid acceptance. The solicitation reserves MoDOT's right to obtain "like or similar" products from other manufacturers if deemed in the agency's best interest.