MoDOT CO Fleet Division - Refurbishment/Repair of Aerial Vehicle-Mounted Unit.

The Missouri Department of Transportation (MoDOT) CO Fleet Division is conducting a Single Feasible Source (SFS) procurement for the refurbishment and repair of an Aspen Aerials A-62, SN 10210 Bridge Inspection Unit. MoDOT has determined that Aspen Aerials, Inc. is the sole source supplier for this specialized equipment, as the supplies are proprietary and only available from the manufacturer or a single distributor. The solicitation seeks a one-time purchase of inspection, service, repair, and parts services specifically for this aerial vehicle-mounted unit. The procurement is open from April 27, 2023, to May 4, 2023, with all responses required to be submitted electronically through the MissouriBUYS eProcurement system by 2:00:00 PM CDT on the closing date. Evaluation criteria include compliance with mandatory specifications, pricing, and determination of the lowest and best bid. Vendors are instructed to contact Ryan Reed at MoDOT for any solicitation inquiries, and the contract will be awarded to the vendor meeting all requirements with the most favorable bid.

The solicitation encourages participation from Minority Business Enterprises (MBE) at 10% and Women Business Enterprises (WBE) at 5%, though these are not mandatory set-asides. The procurement is subject to the Domestic Products Procurement Act, which requires goods to be manufactured or produced in the United States for purchases over $25,000, with a potential 10% price preference for American-made goods. Aspen Aerials, Inc. is identified as the incumbent and sole source for this specific equipment. The contract requires the successful vendor to maintain adequate liability insurance, with the Missouri Highways and Transportation Commission (MHTC) and MoDOT listed as additional insureds. Delivery terms are specified as Free On Board Destination, with vendor-specified payment terms. While no specific funding amount is mentioned in the documents, the procurement is structured as a one-time purchase for a specific piece of specialized bridge inspection equipment. The state reserves the right to purchase using a state purchasing card and to reject any and all bids.