Modified Gaming Consoles

California Correctional Health Care Services (CCHCS) has issued Request for Offer (RFO) 10819869 for the procurement of modified gaming systems and games designed specifically for mental health recreational therapy groups in correctional settings. The procurement requires contractors to supply 24 Nintendo Switch OLED consoles with JoyCon controllers, each modified with disabled Wi-Fi and network/phone connections while maintaining Bluetooth functionality, all housed in clear/transparent plastic for security purposes. Additionally, bidders must provide 24 summer and winter sports games digital downloads, 24 clear locking security cases with airflow and cable access openings, and comprehensive installation services including game preloading, minimum 12-month warranty coverage, loaner systems during repairs, and ongoing troubleshooting and maintenance. Pricing submissions must include all parts and labor costs associated with hardware modifications on an F.O.B. basis with freight calculations, and bidders may propose substitute or alternate items with corresponding updated item numbers. The RFO evaluation will employ a "Best Value" methodology assessing the completeness of offers, adherence to administrative requirements, desirable qualifications, and cost as specified in Exhibit C. Questions must be submitted by 5:00 PM PT on April 7, 2026, with final RFO submissions due by 5:00 PM PT on April 13, 2026. Contractors must be in good standing to do business in California and submit all required certifications and declarations per the State's standard Terms and Conditions for Information Technology General Provisions (DGS PD 403-ITGP).

The RFO encourages proposals from Small Business and Disabled Veteran Business Enterprise (DVBE) certified firms, which are considered desirable qualifications in the evaluation process, though no specific set-aside designations are mandated. No incumbent vendors or current contractors are identified in the solicitation materials. Payment will be processed according to the State of California's Prompt Payment Act with monthly invoices submitted in arrears to the Sacramento Accounting Office. The agreement is subject to availability of funds and may be amended or extended through formal agreement amendments at rates evaluated during the RFO process. Contractors must disclose any intended use of Generative Artificial Intelligence in their responses. While the specific award value is not detailed in the available documents, the scope of deliverables—24 modified consoles, software packages, security cases, installation, and comprehensive warranty services—indicates a substantial contract opportunity. CCHCS is not obligated to make an award under this RFO.