Modified Gaming Consoles

The California Correctional Health Care Services (CCHCS) has issued a Request for Offer (RFO) #10804781 for modified gaming console systems to be used in Mental Health recreational therapy groups at Salinas Valley State Prison, specifically targeting Monterey County. The procurement seeks 8 Nintendo Switch gaming systems with specialized correctional facility modifications, including disabled Wi-Fi/network/phone connections, clear plastic housing, and locking security cases. The solicitation requires 88 total games (44 unique titles, with 2 copies each), with 11 different games to be preloaded on each of the 8 gaming systems. The key response dates include a last day to submit questions on 6/26/2025 and a final submission deadline of 6/27/2025. Vendors will be evaluated using a "Best Value" methodology that considers the completeness of offer, desirable qualifications, and cost, with a minimum 12-month warranty included in the contract. The evaluation will assess bidders based on their ability to meet the specific technical requirements, administrative compliance, and competitive pricing.

The contract includes provisions for Small Business and Disabled Veteran Business Enterprise (DVBE) participation, with bidders required to submit appropriate certifications. Potential respondents must be in good standing to do business in California and will need to complete a comprehensive rate sheet listing unit prices for Nintendo Switch systems, accessories, controllers, and the specified game titles. The contract award is contingent on budget appropriations, with CCHCS reserving the right to cancel or modify the agreement if sufficient funds are not available. While no specific budget range is explicitly stated, the procurement involves multiple gaming systems and game titles, suggesting a moderate-value contract. The solicitation includes standard state procurement forms and requires a Generative AI disclosure, indicating a comprehensive approach to vendor qualifications. The contract also provides flexibility for potential extension, allowing CCHCS to extend the agreement for additional time and funding beyond the initial 12-month period.