Mobile Truck Washing Service

The City of Pasadena is conducting an informal selection procurement for mobile truck washing services for its Water and Power Department's Power Delivery division. The contract requires an express exterior wash for a fleet of 22 pickup trucks, 10 step vans, 15 medium trucks, and 25 large trucks, to be performed every other week at the City Yards location at 245 W. Mountain Street. Washing services must be completed on closed Fridays between 7:00am and 5:00pm, with the contract period spanning from July 1, 2023, to June 30, 2024. Vendors must submit electronic proposals through the City's eProcurement Portal by 3:00 pm on Wednesday, May 31, 2023, with questions accepted until May 24, 2023. Evaluation criteria will be based on the lowest Grand Total Price, with contract award made to responsive and responsible bidders. Proposers must include all costs in their pricing, including taxes, travel, and incidental expenses, and demonstrate relevant experience through a Relevant Experience Form documenting five previous similar projects.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned. Vendors must comply with equal employment opportunity requirements and potentially obtain a Pasadena Business License. The contract is subject to the City's Living Wage Ordinance for contracts exceeding $25,000. Proposers will need to provide documentation including a Unique Entity Identifier (UEI) from SAM.gov, tax identification, business licenses, and insurance. While no specific budget range is explicitly stated, vendors must be prepared to provide comprehensive pricing for the entire fleet washing service. Additional administrative requirements include completing forms such as the Disclosure of Lobbying Activities, Workforce Utilization forms, and a Technical Questionnaire, though the latter appears more broadly applicable to IT services and may not be directly relevant to this truck washing contract. The procurement is funded by the City of Pasadena and represents a straightforward service contract for maintaining the city's vehicle fleet.