Mobile Site on Wheels (SOW)

The Oregon Department of Emergency Management is issuing a Request for Quotes (RFQ) under OregonBuys Number S-25800-00015736 for the procurement of one Mobile Site on Wheels (SOW), a specialized trailer-mounted mobile communications tower designed to enhance land mobile radio (LMR) systems for emergency communications. The SOW must feature a user-adjustable hydraulic mast extending to approximately 65-80 feet, constructed from galvanized carbon steel with wind resistance capabilities up to 35 mph when fully extended and 95 mph when fully lowered. Delivery will be to the City of Newberg at 417 E 1st Street, Newberg, Oregon 97132. The deadline for submitting questions is January 23, 2026, with answers expected by January 30, 2026, and quotes must be submitted electronically through OregonBuys no later than February 13, 2026, at 3:00 PM PST. Award will be determined on a "Best Value" basis, evaluating product compliance with scope requirements, delivery schedule, on-site training plan, and total cost. Offerors must provide detailed specifications, estimated delivery schedules, comprehensive training plans, and a complete budget accounting for product, freight, delivery, installation, and training costs.

The solicitation does not specify explicit set-aside designations or restrictions on respondent types. Proposers must demonstrate responsibility by providing evidence of financial stability, performance history, and absence of criminal or civil charges related to public contracts. References from current or former clients for similar projects completed within the last five years are required. Contractors must complete and sign all attachments, including the Offeror Information and Certification Sheet, Responsibility Inquiry, and Requirements Verification forms. Those employing 50 or more full-time workers on contracts exceeding $500,000 must provide an unexpired Pay Equity Certificate. While no specific award value is explicitly stated, the procurement involves a comprehensive mobile communications solution with requirements for detailed technical specifications, on-site training, and full delivery and installation support. The Oregon Department of Emergency Management may award up to one contract from this RFQ, with a notice of intent to award anticipated by February 27, 2026.