Mobile Patcher w/Operator and Material

The Pennsylvania Department of Transportation (PennDOT) has issued an Invitation for Bid (IFB) for a Mobile Patcher with Operator and Materials in Engineering District 3-2, located in Lycoming County. The procurement seeks a mobile patcher unit with a minimum 27,000 GVW and a 5 cubic yard hopper, fully equipped with necessary safety and operational equipment. The contractor must provide the mobile patcher, a qualified operator, and all required materials including asphalt oil and washed aggregate that meet PennDOT specifications. The contract has an initial term of one year with four potential one-year renewal options, with each renewal allowing a 2% price increase. The estimated annual usage is 160 hours, and the bidding process requires submission by 3:30 PM EST on October 17, 2023, with vendor questions due by 3:30 PM EST on October 10, 2023. Evaluation will focus on the lowest responsive and responsible bidder meeting all specified requirements.

This procurement is exclusively reserved for Small Business Contracting, with only DGS-certified Small Businesses eligible to submit bids. Bidders must be registered in the Commonwealth of Pennsylvania's Vendor Master file and provide proof of their Small Business Certification with their bid response. The contract includes provisions for travel time compensation at the contract hourly rate for reasonable travel within Engineering District 3-0, and requires contractors to provide a replacement machine within one week in the event of equipment breakdown. While specific award values are not explicitly stated, the contract structure suggests a fixed-price model with potential for annual renewals. The Reciprocal Limitations Act Requirements document indicates that bid evaluations may include preferences based on the state of origin for supplies, services, or bidder residency, potentially impacting the final award determination.