Mobile Library

The Pendleton Public Library in Oregon is seeking a qualified contractor to construct and customize a mobile library vehicle through a Request for Proposals (RFP). The project involves procuring a 2024/25 Ford Transit-350 Cargo van specifically designed to provide wheelchair-accessible mobile library services. The vehicle must include numerous specialized features such as an ADA wheelchair lift, Acore shelving units, interior lighting, storage cabinets, accessible electrical outlets, a swiveling driver seat with interior workstation, a 360-degree camera system, reverse sensing, post-collision braking, flip-down steps, sliding passenger door, and split swing-out rear cargo doors. Additionally, the van requires a graphic wrap and must be fully operational by September 1, 2026. The RFP's evaluation criteria will assess proposals based on required features (30%), letter of interest (10%), experience and references (10%), project understanding and approach (30%), total cost (10%), and schedule experience and capabilities (10%). Proposals are due by 2:00 p.m. local time on February 25, 2026, with contract award anticipated on March 7, 2026, and the contract term running from March 1, 2026, through June 30, 2027.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must obtain comprehensive general liability insurance with specific coverage limits: $200,000/$500,000 for single person injury, $500,000 for multiple persons injury in one occurrence, and $50,000/$500,000 for property damage prior to contract execution. The city retains the right to cancel and terminate the contract without penalty upon sixty days' written notice. Invoices will be submitted directly to Pendleton Public Library, and all questions should be directed to Jennifer Johnson, Library Director, at (541) 966-0386 or Jennifer.Johnson@pendletonor.gov. While a specific budget range is not provided, the detailed requirements suggest a significant investment in a customized mobile library vehicle that meets comprehensive accessibility and technological specifications. Potential vendors should carefully review the RFP documentation and ensure they can meet the extensive technical and operational requirements outlined in the proposal.