Mobile laundry unit, rental of, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the rental of mobile laundry units on a term contract basis. This procurement seeks quotations for three separate lots of trailer-mounted mobile laundry units with varying capacities: Lot #1 with a minimum of 4 washers and dryers (80-pound capacity per hour), Lot #2 with a minimum of 11 washers and dryers (220-pound capacity per hour), and Lot #3 with a minimum of 15 washers and dryers (300-pound capacity per hour). All units must include self-sufficient integrated potable and grey water tanks, on-demand hot water heaters, generator hookup capability, and interior heating and air conditioning. Quoters must submit pricing for daily, weekly, and monthly rental rates for each lot, with all prices quoted to two decimal points and remaining firm for the 90-day evaluation period and throughout the contract term. Quotations were due by October 22, 2018, at 4:00 p.m. local time, submitted to Carlos A. Ramos, Buyer, via mail, fax, or email. The successful quoter must provide evidence of Commercial General Liability Insurance ($500,000), Business Auto Liability Insurance ($500,000), and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, and is responsible for all maintenance, repairs, servicing, supervision, and 24-hour delivery with 3-hour setup capability.

The contract will be awarded on a lot-by-lot basis to the lowest responsive and responsible quoter, with an initial term of twelve months or until the estimated amount is expended, followed by an option to renew for four additional twelve-month periods upon mutual written agreement. The RFQ is funded with federal funds through FEMA Public Assistance grant awards and includes comprehensive federal compliance requirements, including debarment and suspension certifications, environmental and historic preservation protections, and access to records provisions. The anticipated contract value is $99,999 over twelve months, though the County reserves the right to increase or decrease this amount based on actual requirements. Payment is structured based on rental duration with delivery required at the F.O.B. destination point. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types responding to this solicitation were noted in the procurement documents.