Mobile lab trailers

The Ingham Intermediate School District issued an Invitation to Bid for the procurement of four custom mobile lab trailers designed to serve educational purposes across multiple school districts. Each trailer measures 8.5 feet wide by 24 feet long with tandem aluminum construction, 7-foot interior height, and must include comprehensive electrical systems, climate control with air conditioning and 13,500 BTU heat strip capability, LED lighting throughout, a 5.5kW Onan gas generator, powered awnings, and audiovisual equipment mounting provisions. The specification documentation allows for alternative materials, including rust-proofed steel frames and trailers, provided they meet or exceed minimum performance requirements; additional specifications address cabinet configurations with aluminum L-base cabinets, black coin rubber flooring with moisture barriers, 60-amp electrical load centers, HVAC components, and exterior LED scene lights. Deliveries are required to two locations: Eaton RESA in Charlotte, Michigan and Lansing School District in Lansing, Michigan. The original bid submission deadline of March 25, 2020 at 2:00 pm EST was extended multiple times due to COVID-19 school closures, with the final deadline established as May 5, 2020 at 2:00 pm EST for sealed bids at the Ingham Intermediate School District in Mason, Michigan; the public bid opening was conducted via Zoom meeting on the same date and time due to social distancing requirements. Written questions were required by March 13, 2020 at 5:00 pm EST, with vendor responses provided by March 18, 2020, and the estimated contract award date was May 20, 2020.

The procurement contains no specific set-aside designations for disadvantaged enterprises or restrictions on vendor eligibility. Bidders must provide comprehensive pricing that includes all material costs, delivery and freight charges, installation labor, permits, and any manufacturer startup fees or software licenses, with the understanding that Ingham ISD is tax-exempt and will not pay state or federal taxes. Successful vendors must carry a minimum of $1 million in commercial general liability insurance, workers' compensation coverage, errors and omissions insurance, and employment practices liability coverage, and must provide a two-year warranty on all materials and equipment. Additional requirements include project closeout documentation with maintenance manuals and complimentary training at both delivery districts, Americans with Disabilities Act compliance, non-debarment certification, Iran sanctions compliance, and disclosure of any familial relationships with district board members or employees. Bids must remain firm for ninety days from opening, and bid security of 5 percent of the total base bid amount was required given the anticipated bid value exceeds $50,000. No specific incumbent vendors, current contractors, or detailed budget ranges are listed in the available documentation; contact Carolyn Jones, Purchasing Specialist, at cjones@inghamisd.org for additional procurement details.