Mobile Crane and Operator Rental

The Tohopekaliga Water Authority (Toho Water Authority) is soliciting competitive bids through Invitation for Bids (IFB-25-037) for mobile crane and operator rental services across their service area in Osceola, Orange, and Polk counties, Florida. The procurement seeks qualified and licensed contractors to provide crane rental services on an as-needed basis, with crane capacities ranging from 18-ton to 200-ton, including all-terrain models and associated equipment like man baskets and spreader bars. Bidders must submit proposals electronically through the Bonfire portal by September 18, 2025, at 2:00 PM, with questions due by August 28, 2025, at 5:00 PM. The initial contract term is through November 30, 2028, with options for two additional one-year renewals. Contractors must provide hourly rates for both normal business hours (6:00 AM to 5:00 PM) and premium after-hours rates, with pricing inclusive of labor, equipment, transportation, mobilization, setup, and basic rigging. Emergency delivery requirements mandate response within three hours of notification, while routine requirements allow up to five business days.

The solicitation anticipates awarding contracts to multiple contractors, with a primary contractor receiving first opportunity for work and secondary contractors activated during emergencies or when primary contractors are unavailable. Contractors must maintain first priority service to the Authority during public emergencies while preserving contractual pricing during disasters. The contract includes price escalation/de-escalation provisions allowing annual adjustments with 30 days notice and proper documentation. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, contractors must be licensed and qualified to perform mobile crane and operator services. The procurement does not specify a precise budget range or award value, but the comprehensive service requirements and multi-year contract structure suggest a potentially significant procurement opportunity for qualified crane rental and operator service providers. The geographic scope across multiple counties and the emergency response capabilities indicate a robust and flexible contracting approach designed to meet the water authority's diverse operational needs.