Minicam - Add'l Components for Minicam Underdrain Camera

The Michigan Department of Transportation (MDOT) is issuing a Request for Quote (RFQ) for additional components compatible with their existing Minicam CCU208 portable control unit underdrain video inspection equipment. The procurement seeks to expand MDOT's inspection camera system capabilities to accommodate larger diameter culverts and pipes in response to increased regional and central office inspection requests. The required deliverables include seven line items manufactured by Minicam: a 140mm Proteus Crawler with steerable 6-wheel drive and motorized lift assembly capable of centering in 6" to 24" pipe, four sizes of rubber wheels (115mm, 140mm, and 140mm XL hub variants), a large diameter cradle extending crawler capability, and 10" balloon wheels, with quantities ranging from one to four units per line item. Vendors must submit quotes through SIGMA VSS with unit prices calculated to the second decimal point and quote validity for 60 calendar days from the due date of August 25, 2025, at 3:00 p.m. EST. The requested delivery date is 14 days after receipt of order on a FOB Destination basis, with complete deliveries required without shortages or backorders, and MDOT will not pay for overages exceeding 5% per line item. Evaluation criteria include compliance with specifications, pricing competitiveness, and adherence to delivery requirements. Primary contacts are Anna Swanson at swansona1@michigan.gov or 517-230-2063 for questions, and Tim Stallard at the Lansing facility for delivery.

This RFQ contains no specified set-asides or restrictions targeting disadvantaged enterprises or particular organizational types. No incumbent vendors or current contractors are identified in the procurement documentation. The procurement requires vendor integration with MDOT's existing Minicam CCU208 system infrastructure, necessitating compatibility with their current portable control unit technology. Vendors must be registered in SIGMA VSS to be awarded and receive payment; MDOT reserves the right to cancel purchase orders if items are backordered and to source items from alternative vendors. Payment terms are Net 45 days after receipt of invoice via electronic funds transfer only, with invoices submitted to Traci Crego at cregot@michigan.gov. The RFQ does not publicly disclose a specific budget range or award value, though the scope and quantities of components provide indicators of project scale. All standard State of Michigan procurement terms apply, including prevailing wage and nondiscrimination requirements where applicable.