Mini Color Pencils

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for a blanket purchase order of mini color pencils through Invitation for Bids (IFB) Number IW216128. The procurement seeks an estimated 500,000 case quantity of mini color pencils with specific requirements including 3.5-inch length, pre-sharpened pencils with assorted non-repeating colors, packaged in 24-pencil packs. Acceptable brands are BASIC or equivalent, with bidders required to submit a specification sheet including a product picture. The bid is scheduled for opening on April 29, 2025, at 3 P.M., with the contract effective from the award date through August 31, 2025. Electronic bid submissions are preferred via email to bids@tdcj.texas.gov, with a 10 MB attachment limit and documents to be submitted in Microsoft Office or PDF formats. Delivery is preferred within 14 calendar days of award to the TDCJ Huntsville Commissary Warehouse, with the agency reserving the right to adjust quantities as needed.

No specific set-aside designations or enterprise restrictions were explicitly mentioned in the procurement documents. The solicitation appears to be open to standard commercial vendors capable of meeting the detailed product specifications. Pricing will be evaluated on a per-pack basis, with bidders required to provide comprehensive packaging information including minimum and maximum pack and carton quantities. While no specific budget range was disclosed, the estimated quantity of 500,000 cases suggests a potentially significant contract value. The procurement includes specific requirements for labeling and barcode compatibility, indicating a structured approach to product selection. Bidders must carefully adhere to the detailed specifications, including product dimensions, color variety, and packaging requirements. The contract allows TDCJ flexibility in quantity adjustments and may potentially include sample requirements to verify product conformity.