Miller Electric Multimatic 255 Dual Cylinder Running Gear +TIG Kit Pkg (Part# 951768)

The Commonwealth of Virginia Department of Corrections, Virginia Correctional Enterprises (VCE), is issuing Quick Quote solicitation RFX119639-1 for the procurement of two (2) Miller Electric Multimatic 255 Dual Cylinder Running Gear +TIG Kit Packages (Part# 951768) to support inmate training and manufacturing operations. The welding equipment must be new and unused, configured for multi-process capabilities including MIG, pulsed MIG, flux-cored, stick, and DC TIG welding. Delivery is required to the VCE Dillwyn Metal Plant located at 1522 Prison Road, Dillwyn, Virginia 23936, with all delivery charges included in the bid price and a desired delivery timeframe of 45 calendar days after receipt of order, though alternative timelines may be proposed. Bidders must submit supporting documentation electronically or by mail to Sandra Tuck no later than May 8, 2026, at 4:00 PM EST to be considered responsive. Required qualifications include registration in the eVA procurement system, provision of at least three current or recent references, demonstration of relevant business experience, and compliance with Virginia Department of Corrections security regulations, drug-free workplace requirements, and Prison Rape Elimination Act (PREA) training obligations. Evaluation will be based on responsiveness, responsibility, and pricing, with awards made to the lowest responsive and responsible bidder meeting specified criteria.

This solicitation is designated as a Small Business Enhancement Award Priority set-aside with preference for DSBSD-certified micro businesses or small businesses at the time of award. Awards will be made to the lowest responsive and responsible certified small business bidder provided the bid does not exceed $100,000 and the agency determines the price fair and reasonable; otherwise, awards may be made to the lowest responsive and responsible bidder of any size. All bidders are subject to a one percent vendor transaction fee capped at $500 for certified small businesses or $1,500 for other businesses per purchase order issued. No incumbent vendors or current contractors are identified in the solicitation materials. Payment will be made upon completion of delivery and acceptance by VCE, with invoices submitted to the VCE Accounting Department in North Chesterfield. The potential award value is capped at $100,000 for small business set-aside purposes, though final pricing is contingent on bid submissions and agency determination of price reasonableness.