Milk Products - School Nutrition Program

Savannah-Chatham County Public School System (SCCPSS) is requesting bids on milk products for the School Nutrition Program under Bid 23-15, with the extended closing date of August 23, 2022 at 11:00 a.m. Eastern Time.

The scope covers milk product supply and delivery to approximately 50 schools across the district. Weekly deliveries are required Monday through Friday between 6:30 a.m. and 2:00 p.m., with orders submitted by the District's School Nutrition Program each Wednesday. All products must comply with USDA Buy American requirements, Georgia in-state product preference, trans-fat-free specifications, whole-grain-rich requirements for grain products, HACCP quality control programs, and Good Agricultural Practices certification for fresh produce. Products must meet Federal and State regulations, display expiration dates or production codes, and arrive in properly refrigerated or frozen conditions. The Contractor must provide original product labels and specification sheets for all items.

The initial contract term is one year with the District's option to renew for two additional one-year terms, subject to recommendation by the Director of the School Nutrition Program and the Superintendent and approval by the School Board. Pricing shall be firm for three-month periods; escalations may be requested 30 days prior to the end of each period if manufacturer costs increase by more than 10 percent, supported by documentation. The Contractor must maintain pricing for a 90-day transition period if the contract is not renewed.

Insurance requirements include commercial general liability coverage with combined single limits of $1 million per occurrence and $2 million aggregate, commercial automobile liability of $1 million combined single limit, workers' compensation insurance, and $1 million umbrella liability coverage. The District reserves the right to inspect, sample, audit facilities, reject nonconforming goods, and terminate for cause.

Addendum 1 extended the original August 16 closing date to August 23, 2022. Bidders must acknowledge receipt of the addendum on the Bid Certification Form to avoid non-responsive status.