Midlothian Mines Headstock Replacement

Chesterfield County Procurement Department is requesting bids for construction of a Midlothian Mines headstock replica at Midlothian Mines Park, 13200 N Woolridge Rd, Midlothian, Virginia under IFB 847205stockCfield, with sealed bids due October 22, 2026 at 2:00 p.m. Virginia resident preference per Code of Virginia Section 2.2-4324(B) applies; tie-bid preferences favor businesses located in Chesterfield County or the Commonwealth of Virginia, or those with the greatest recycled content.

The scope encompasses field verification of existing foundations, base plates, dimensions, and elevations; removal of existing steel knife plates and welding of new knife plates to existing steel base plates; fabrication and erection of new heavy timber headstock; fabrication and installation of custom steel connection plates, threaded rods, through-bolts, and connection hardware; installation of copper flashing on horizontal timber members and wood-preservative treatments; and refurbishment and reinstallation of existing winder wheels. The contractor must hold a Virginia business license appropriate to the contract value and project scope.

The County awards to the lowest responsive and responsible bidder; variances in specifications deemed non-material at the County's sole discretion are allowable. Pricing shall be F.O.B. Destination with all freight, delivery, and incidental charges included in the bid price. A 12-month warranty period applies to all materials and workmanship following final acceptance. A non-mandatory pre-bid conference is scheduled for October 6, 2026 at 10:00 a.m. at the project site; site visits may be arranged by contacting Jonathan Folster at (804) 720-9857. Questions are due October 12, 2026 at 4:00 p.m., directed to Faith Semelroth, Senior Sourcing Officer, at (804) 318-8052 or procurement@chesterfield.gov. Sealed bids are submitted electronically through the County's eProcurement system or in hard copy to Lane B. Ramsey Building, 9901 Lori Road, Chesterfield, Virginia 23832, with bid opening via Microsoft Teams. Contracts valued over $10,000 are subject to drug-free workplace, employment discrimination, and forced/indentured child labor provisions. Continuation beyond the fiscal year ending June 30 is contingent upon Board of Supervisors appropriation of necessary funds.