Microfilm/Electronic Resources for Library of Michigan

The Michigan Department of Education issued an Invitation to Negotiate (ITN) on June 18, 2018, for microfilm and electronic resources to support the Library of Michigan's collection and operations. The procurement seeks subscriptions for Michigan newspapers on microfilm, including seventeen titles such as the Detroit Free Press, Lansing State Journal, and Macomb Daily, along with online database access comprising a Public Health Database and Ancestry Library Edition. These resources will be made available to all State of Michigan employees and residents and will support the Library of Michigan's archival and informational objectives. The ITN establishes a multi-year contract term with provisions for adding new microfilm and database subscriptions during the contract period as either one-time purchases or continuing subscriptions as they become available. Written questions concerning the solicitation were required to be submitted by 5:00 pm EDT on June 20, 2018, through the state's SIGMA VSS portal. Any potential bidder disputing the single-source justification was required to submit a written response by the June 25, 2018 due date at 2:00 pm EDT, describing equivalent products or services. The procurement is classified under commodity codes 95635 (Internet Database Subscriptions) and 95645 (Microfilm Subscriptions).

The ITN identifies ProQuest LLC, located in Ann Arbor, Michigan, as the intended source for this procurement, indicating a single-source justification that allows competing vendors to challenge the designation by submitting documentation of equivalent alternative products or services. The document does not specify pricing terms, set-asides for disadvantaged enterprises, funding amounts, incumbent vendor information, or requirements for site visits or bidders conferences. No evaluation criteria beyond the single-source designation are detailed within the available documentation. The solicitation does not identify a specific budget range or award value, leaving the financial parameters undisclosed in the ITN materials provided.