MHCC 25-037 (PORFP) SmartDeploy Software

The Maryland Health Care Commission (MHCC) has issued a Purchase Order Request for Proposals (PORFP) for a Commercial Off-the-Shelf (COTS) Software Master Contract, specifically targeting PDQ SmartDeploy software. This procurement is exclusively available to Master Contractors previously awarded under the COTS 2012 contract (Solicitation No. 060B2490021), with proposals due by May 23, 2025. The agency seeks to procure 140 licenses for SmartDeploy, a PC provisioning and device management software used for reimaging workstations and laptops. The solicitation covers three functional areas: COTS Software, Installation and Training Services, and Manufacturer's Software Maintenance, with the stipulation that Installation and Training Services cannot exceed 49% of the total PORFP value. Evaluation criteria will focus on three key factors: authorized seller status, pricing, and delivery. Bidders must provide new and unused equipment, offer estimated ship dates, maintain pricing validity for 90 days, and be an authorized reseller for PDQ. Invoices must be submitted to mhcc.invoice@maryland.gov with comprehensive details as defined by COMAR regulations.

The procurement is restricted to existing Master Contractors under the previous COTS contract, effectively limiting participation to pre-qualified vendors. There are no specific set-aside designations or enterprise restrictions mentioned in the documentation. The solicitation allows flexibility in quantity purchases based on funding availability and requires either annual or one-time pricing with specific billing timelines. While the exact budget range is not explicitly stated, the procurement involves 140 software licenses and associated services, suggesting a potentially significant contract value. The contract will be awarded to the most advantageous offer from a responsive and responsible Master Contractor, with the final selection initiated through a purchase order. Potential bidders must demonstrate authorization as a PDQ SmartDeploy reseller and provide comprehensive pricing and delivery information. The procurement process emphasizes value, technical capability, and adherence to state procurement regulations.