Meter boxes and covers, purchase, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB #21-062/CC) for the purchase of meter boxes and covers under a term contract. The procurement encompasses 30 line items of polymer meter boxes and covers in various sizes and load categories, with estimated annual quantities ranging from 10 to 20,000 units per item. Bidders must provide firm, fixed unit pricing for new merchandise free from defect, with pricing valid for ninety days from bid submission and throughout the contract term. Delivery must occur within forty-five calendar days of receiving a delivery order to one of three designated warehouse locations serving the North, South, and Western regions of Palm Beach County, with the successful bidder bearing all transportation charges, responsibility, liability, and risk in transit. The bid submission deadline was September 2, 2021, at 4:00 p.m. local time, with bids submitted in sealed envelopes to the Palm Beach County Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415-3199. The contract will be awarded for an initial twelve-month term with the option to renew for four additional twelve-month periods at the County's discretion, subject to mutual written agreement and appropriation of funds. Only products from approved manufacturers—CDR, Glasmasters, Armorcast, and EBAA—are acceptable per the County's Water Utilities Department Minimum Engineering and Construction Standards.

Bidders must be registered in the County's Vendor Self Service system and submit a completed Certification of Business Location to qualify for a five percent local preference available to businesses with a permanent place of business in Palm Beach County or the Glades. An SBE Price Preference provision allows certified small business bids within ten percent of the lowest non-small business bid to be awarded at their bid price. All bidders must comply with the County's Commercial Non-Discrimination Policy, E-Verify requirements, drug-free workplace certification provisions, and Equal Business Opportunity Program requirements, including submission of Schedule 1 and Schedule 2 forms documenting any proposed subcontractor participation. The solicitation does not specify an incumbent vendor or budget range for the contract award. Vendors must demonstrate experience supplying meter boxes and covers meeting County specifications and maintain capacity to fulfill varying annual quantities across multiple delivery locations throughout the contract term.