Meter boxes and covers, purchase and delivery of

Palm Beach County, Florida issued Invitation for Bid #17-046/KM on April 19, 2017, for a term contract to purchase and deliver meter boxes and covers for the county's water utilities department. The procurement encompasses 20 line items featuring various polymer meter boxes and covers in different sizes and load categories, with estimated annual quantities ranging from 10 to 20,000 units. Approved manufacturers include CDR, Glasmasters, and Armorcast, and bidders must specify which manufacturer they are offering for each item. Deliverables must comply with ANSI/SCTE77 standards and Palm Beach County Water Utilities Department Minimum Engineering and Construction Standards, with all meter boxes and covers stamped with manufacturer name and tier rating. Delivery is required within 45 calendar days of receipt of a delivery order under F.O.B. destination terms, with the county reserving the right to modify delivery locations during the contract term. Pricing must remain firm for 90 days from bid submission and for the entire initial contract term unless modified by special conditions. The bid submission deadline was May 18, 2017, at 4:00 p.m. local time, with responses submitted to the Palm Beach County Purchasing Department, and the resulting contract will be awarded for an initial 12-month term with options to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds.

The procurement includes a 15% Small Business Enterprise (SBE) participation goal, with specific ranking provisions for responsive bidders who meet this threshold, and a 5% local preference is available to bidders with a permanent place of business in Palm Beach County, with an additional 5% Glades preference for businesses located in the Glades. The county will order on an as-needed basis with no minimum order requirements and reserves the right to increase or decrease quantities. The successful bidder must furnish factory/manufacturer warranty against defects and is responsible for all transportation charges and claims for loss or damage in transit. Payment is contingent upon the county's satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department. No specific award value or budget range was disclosed in the solicitation documents.