Men and Women Neckties-Scotland Sewing Plant

The North Carolina Department of Adult Correction (NCDAC) has issued Invitation for Bids (IFB #52-IFB-2160204865-MLE) to establish a three-year Agency Specific Term Contract for the procurement of men's and women's neckties for the Scotland Sewing Plant on an as-needed basis. The solicitation seeks two distinct product categories: men's ready-to-wear clip-on neckties available in 18" and 20" sizes constructed from a 55/45 Dacron Polyester/Wool blend in black with metal airport security-friendly clasps, and women's crossover neckties manufactured from 100% polyester matte poplin with snap closure and adjustable sizing. Estimated annual quantities include 162 packs of 18" men's ties, 10 packs of 20" men's ties, and 100 packs of women's crossover ties, though the state guarantees no minimum or maximum quantities. Vendors must submit written questions by May 25, 2026, at 10:00 AM, with state responses provided by May 27, 2026, at 1:00 PM, and samples must be received by June 10, 2026, at 2:00 PM, with bid opening occurring the same date at 2:00 PM via Microsoft Teams. Qualified vendors must provide manufacturer authorization documentation, three customer references for identical products, financial stability certification, free-of-charge samples with manufacturer's warranties, laboratory test reports documenting ASTM compliance and Flammability Fabrics Act adherence, safety data sheets, and proof of North Carolina Secretary of State registration. Delivery is required within thirty consecutive calendar days of purchase order receipt on a Free-On-Board Destination basis to the Scotland Sewing Plant in Laurinburg, North Carolina, with mandatory pre-arranged shipment appointments.

The solicitation includes provisions for HUB supplemental vendor information and references potential set-aside designations for disadvantaged enterprises, though specific set-aside details are not explicitly enumerated in the available documentation. Vendors and all personnel with facility access must comply with E-Verify requirements, non-discrimination standards, alcohol and drug-free workplace policies, and Prison Rape Elimination Act (PREA) compliance standards. The contract pricing shall constitute the total cost to the state, including all delivery, handling, and administrative fees, with submissions required on the state-provided pricing form. No incumbent vendor or current contractor information is identified in the solicitation documents. The contract award is anticipated at a later date to be determined by the state, with no specific budget range or award value disclosed; the state does not guarantee a minimum or maximum financial commitment for this as-needed procurement.