Memorial Hospital of Lafayette County Request for Proposal Architectural & Engineering Services for Replacement Hospital and Clinic

Memorial Hospital of Lafayette County (MHLC) is conducting a Qualifications Based Selection (QBS) procurement for architectural and engineering services to design a new critical access hospital and clinic facility. The project involves comprehensive design services for an approximately 80,000-square-foot hospital with 24 beds and a 3,000-square-foot maintenance storage garage, located in Darlington, Wisconsin. The scope of work encompasses programming, schematic design, design development, construction documents, and construction administration across multiple disciplines including architectural, structural, mechanical, electrical, fire protection, landscape, and civil work, with additional requirements for helipad design and medical equipment planning. The procurement requires firms to submit detailed proposals by February 21, 2022, at 2:00 p.m. CST, with interviews scheduled for February 24, 2022, and final architect and engineer selection anticipated by March 4, 2022. Evaluation criteria include comprehensive design capabilities, collaborative approach, and a lump sum cost proposal based on an estimated construction budget of $35 to $40 million, with mandatory submission of 2022 rate schedules, position titles, hourly fees, and detailed breakdowns by design discipline.

The contract will be awarded directly by Lafayette County and will utilize county funds and USDA financing, subject to securing adequate project funding and property purchase closure. No specific set-aside designations or enterprise restrictions were explicitly mentioned in the procurement documents. Architectural and engineering fees must include insurance, payment, and performance bonds, with reimbursable expenses itemized separately and no markup allowed. The selected firm will operate under a Modified AIA Document B133-2014 agreement, with MHLC reserving the right to reject any proposals and negotiate with selected or subsequent ranked firms. The project anticipates issuing multiple design packages to expedite the schedule, potentially including an early release package for sitework and foundation work. Shortlisted firms might be requested to provide project tours during the week of February 28, 2022, and must comply with all USDA financing requirements and regulations.