Membrane filters parts replacement, OEM, purchase & delivery

The Palm Beach County Board of County Commissioners, Purchasing Department, issued a Request for Quotation (RFQ) for the procurement of membrane filter replacement parts manufactured by Protec Arisawa on June 1, 2017, with a submission deadline of June 8, 2017, at 4:00 p.m. Palm Beach County local time. The solicitation seeks firm, fixed pricing for thirteen line items of original equipment manufacturer (OEM) parts with no substitutes permitted, including bearing plates, seal plates, ports, retaining rings, seals, spacers, and a head removal tool, with quantities ranging from 1 to 60 units depending on the specific part. Responsive bidders must provide unit prices within two decimal points for every item listed; failure to bid on all items or submission of "No Bid" or "N/A" for any item will render the entire response non-responsive. The successful vendor must specify delivery timeline in days after receipt of order (ARO) and provide a factory/manufacturer warranty against defects in materials and workmanship, effective upon delivery and acceptance. Award shall be made on an all-or-none basis to the lowest responsive and responsible bidder, with prices remaining firm for ninety days from the opening date. Faxed or emailed responses are acceptable, and the F.O.B. point is destination, with the successful bidder assuming all transportation charges, responsibility, and risk in transit.

Local preference provisions allow a 5 percent reduction in quoted prices for responsive, responsible vendors with a permanent place of business in Palm Beach County or the Glades, while Small Business Enterprise (SBE) certified firms within 10 percent of the lowest bid price shall receive preferential consideration. Bidders must comply with Drug-Free Workplace Certification and Non-Discrimination Policy requirements, and the County is exempt from Federal and State taxes. No incumbent vendors or current contractors are identified in the solicitation materials. Payment shall be rendered only upon County satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department and the purchase order number required on all documentation. No specific budget range or award value is listed in the solicitation; however, vendors should anticipate evaluation based on total cost across all thirteen line items.