Medium Duty Truck and Mounted Auger Drill Unit NTH-019

The Michigan Department of Transportation (MDOT) Office of Operations Administrative Services, Fleet Division issued Request for Proposal 190000003002 on August 12, 2019, for the procurement of one medium-duty truck with a mounted auger drill unit and associated training to be delivered to Grand Traverse County. The primary specification calls for a Ram 5500 four-wheel drive standard cab dual rear wheel chassis paired with a Geoprobe 3100 mounted auger drill unit, though bidders may propose equivalent alternatives. The deliverables include the fully assembled vehicle equipped with manufacturer's standard equipment built in compliance with U.S. Government standards, ANSI, Federal Motor Vehicle Safety Standards 108, and OSHA/MIOSHA regulations; two sets of operating and parts/maintenance manuals; a three-year warranty covering all components; and comprehensive training for six to eight MDOT employees for a minimum of eight hours covering daily maintenance, preventative maintenance, operator controls, startup/shutdown procedures, hands-on operation, safety protocols, and a training video. The vehicle must be the latest model in current production and include a Cummins 6.7L turbo diesel engine with minimum 370 horsepower, comprehensive drilling equipment, concrete coring tools, and safety equipment such as fire extinguishers and first aid kits. Delivery must occur within 120 days after receipt of order to the MDOT OOAS Garage in Lansing, Michigan, between 8:00 a.m. and 3:00 p.m. Monday through Thursday, with all proposals submitted F.O.B. destination with transportation charges prepaid. The proposal deadline was August 26, 2019, at 3:00 p.m. Eastern Time, with a bidder question submission deadline of August 16, 2019, and answers posted by August 19, 2019. The anticipated contract begin date was September 9, 2019. Evaluation occurred in two steps: Step 1 awarded 100 technical points based on Statement of Work (15 points), training section (25 points), vendor general experience with verifiable references (25 points), state experience (5 points), specifications compliance (25 points), and certificate of insurance (5 points); Step 2 required proposals scoring 80 or more technical points and submitting an acceptable product to proceed to pricing evaluation, with the proposal remaining valid for at least 90 days from the due date.

Bidders must be certified authorized distributors of the manufacturer and submit a letter from the manufacturer confirming this status. The contractor must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 per accident, and workers' compensation insurance. All pricing proposals must include all costs including one-time charges, setup fees, training, shipping, and handling, with payment made within 45 days of invoice receipt via electronic funds transfer only after contractor registration on the Michigan SIGMA VSS system. Late deliveries will result in liquidated damages of 2/10th of 1% per day up to 30 days. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other restricted categories are identified in the available documents. No incumbent vendors, current contractors, or previous award information is specified in the solicitation materials. The specific award value or budget range for this procurement is not disclosed in the provided documentation.