Medical Srubs Uniforms

The University of Texas Health Science Center at San Antonio (UTHSA) has issued a Request for Bid (RFB No. 745-26-B01) for medical uniforms to be procured for clinical and non-clinical staff across multiple departments. The procurement seeks to establish a contract with vendor(s) capable of supplying high-quality medical uniforms in various styles, fits, and approved colors, with a preference for an in-person ordering process. Uniform requirements include comprehensive specifications for medical scrubs, lab coats, polos, jackets, and vests in sizes ranging from XXS to 5XL, with tall and petite options. Each employee will receive a $100 uniform voucher redeemable exclusively for authorized uniform items. Vendors must provide embroidery services adhering to UTHSA's brand standards, with logo approval required and a maximum 10-business-day turnaround time. The bid submissions are due by 3:00 PM Central Prevailing Time on October 31, 2025, with potential for multi-award to several proposers meeting the requirements. Evaluation criteria will likely include product quality, compliance with specifications, embroidery capabilities, and voucher management processes.

The solicitation does not explicitly specify set-aside designations or restrictions on responding organizations. Vendors must demonstrate robust voucher tracking capabilities, including monthly billing statements containing employee names, identification numbers, voucher details, and purchase information. The uniform program requires vendors to implement fraud prevention safeguards and maintain accountability for voucher redemption. Proposers must assign a dedicated customer service representative and commit to quarterly performance reporting. While specific award values are not disclosed, the comprehensive uniform program suggests a potentially significant contract with ongoing implementation and management requirements. The multi-award approach indicates that UTHSA may select several vendors to fulfill uniform procurement needs, potentially allowing for diverse vendor participation and ensuring comprehensive coverage of uniform requirements across different departments and staff sizes.