Medical ethics consulting and program services

Catawba Hospital in Catawba, Virginia, is requesting quotes for medical ethics consulting and program services under a micro business (including small) set-aside, with quotes due July 31, 2026. Award eligibility is restricted to vendors certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD).

The scope encompasses attendance at up to four ethics committee meetings annually; development, review, and integration of facility policies; leadership of all case consultations (including additional on-site visits where necessary); provision of written reports and position papers to support case and policy resolutions; literature searches and library-holdings recommendations; identification of policy issues for escalation to state level; and four educational staff training sessions coordinated with ethics committee meeting dates.

The contract term is one year with renewal options for four successive one-year periods. Price increases upon renewal are capped at the percentage change in the Consumer Price Index-U for the Medical Services category. Pricing must be submitted as an annual cost figure on the official state form. All bidders must register as eVA vendors and maintain $1,000,000 commercial general liability coverage. Compliance with Virginia and federal procurement regulations, anti-discrimination provisions, drug-free workplace certification, and confidentiality standards for personally identifiable information is required. The contract is subject to 60 days written notice cancellation and may be extended with contractor consent if a successor contract is delayed.